Manage Speakers and Panels in Event Details

Present accurate speaker/panel information and prepare identities for routing, labels, analytics, and exports.

Best for: Organization administrators, event producers, live operators, and authorized support staff.

Before you start

Event access and actions depend on organization role, team scope, plan entitlements, limits, and current event state.

• Use an individual verified account in the correct organization and team.
• Confirm the event owner, live operator, output owner, and incident authority.
• Review the current configuration before changing an existing or live event.

Step by step

1. Collect consented metadata. Gather preferred name, title, organization, photo, pronunciation, and panel assignment.
2. Open event Speakers/Panels. Confirm the event.
3. Create speakers. Use unique recognizable names and approved images.
4. Create panels. Group speakers by agenda segment where useful.
5. Order and assign. Match agenda/run-of-show and audio routing labels.
6. Enroll voice if used. Follow consent and quality guidance; capture clean representative speech.
7. Preview lobby and captions. Check public details and speaker pills/labels.
8. Export or remove responsibly. Follow retention and privacy policy.

What success looks like: The event reaches the intended saved or live state, and every required operator can verify the result without receiving unnecessary access.

Check your setup

• Speaker/panel information is accurate, consented, mapped to routing, and displayed only where intended.

Troubleshooting

Duplicate names

Add distinguishing context and map routes carefully.

Wrong speaker label

Check channel/seat assignment, panel membership, diarization, and active route.

Photo missing

Use a supported image and confirm public visibility settings.

Security and operational notes

• Speaker data and voice enrollment may be biometric/personal data.
• Obtain required consent and limit access.
• Do not assume automatic speaker identity is infallible.

Related guides

• Speakers, Panels, and Voice Enrollment
• Speaker and Channel Routing
• Multi-Speaker Production