4ALL.LIVE

A practical checklist covering account setup, event creation, preflight, going live, and delivery.

First-Event Checklist

A complete owner-to-operator checklist for account setup, event configuration, rehearsal, live operation, and post-event delivery.

First-Event Readiness Checklist

Feedback

Roadmap

Changelog

Status

Understand the 4All ecosystem, select the right captioning workflow, and launch a reliable first event.

🚀 Start Here

Learn what 4All does, how its cloud and desktop products work together, and how audio becomes accessible content.

Platform Overview

A practical introduction to 4All's real-time captions, translation, accessible displays, and production tools.

What Is 4All?

How the 4All web platform, viewer outputs, Desktop Operator App, XPression Bridge, and Encoder work together.

Product Ecosystem and Data Flow

Definitions for organizations, teams, events, sessions, providers, captions, outputs, displays, and desktop products.

Core 4All Terminology

Match your production scenario to the right 4All workflow, outputs, and companion applications.

Choose Your Workflow

A decision guide for mobile captions, venue screens, broadcast graphics, translated experiences, ASL, and embedded captions.

Choose the Right 4All Workflow

Plan a personal caption experience delivered through a viewer link, QR code, lobby, and embeds.

Mobile and Web Caption Workflow

Configure public Program Display, Extended Screen, and private Stage Display for in-room production.

Venue, Stage, and Shared-Screen Workflow

Use 4All XPression Bridge to feed live caption data into Ross XPression graphics.

Broadcast Graphics with XPression

Package 4All captions with encoded video/audio and deliver the result over RTMP, SRT, or RIST.

Embedded Captions with 4All Encoder

Combine translation, text-to-speech, and ASL without confusing source, target, public, and private paths.

Multilingual, Spoken-Caption, and ASL Workflow

Focused onboarding paths for owners, administrators, producers, operators, interpreters, and viewers.

Quick Starts by Role

Set up a secure organization, members, permissions, billing, branding, and a first event.

Quick Start for Organization Owners and Administrators

Open an assigned event, configure Live Setup, run preflight, go live, monitor, recover, and stop safely.

Quick Start for Producers and Live Operators

Join an authorized Remote Control session and operate captions without taking ownership of local production devices.

Quick Start for Remote Caption Operators

Prepare interpreter devices, private-stage communication, public ASL output, and recovery responsibilities.

Quick Start for ASL Interpreters and Operators

Join an event, choose a language, personalize captions, enable spoken captions or ASL, and solve common device issues.

Quick Start for Viewers

Create and secure a 4All account, manage sign-in methods, recover access, and authenticate desktop applications.

🔐 Accounts and Authentication

Sign up, verify your email, accept invitations, and sign in with supported methods.

Creating and Accessing Your Account

Create an individual account, complete email verification, and reach onboarding safely.

Create a 4All Account and Verify Your Email

Access 4All with a one-time email code or an optional account password.

Sign In with an Email Code or Password

Authenticate through Google and recover from account-linking or callback errors.

Sign In with Google

Accept a pending organization invitation using the intended identity and verify effective access.

Accept an Organization Invitation

Manage your profile, email address, password, avatar, and passkeys.

Account Settings

Update the account name, avatar, and supported identity settings without losing access.

Manage Your Profile and Email

Add an optional password or replace an existing one while preserving recovery methods.

Add or Change Your Password

Register a biometric, device credential, phone, or hardware security key for passwordless sign-in.

Add, Name, or Remove a Passkey

Recover a forgotten password, expired link, lost passkey, or unverified account.

Account Recovery

Recover password access through the official reset flow and handle expired reset links.

Reset a Forgotten Password

Regain access after losing a passkey, replacing a device, or encountering verification problems.

Account Recovery Without a Passkey

Authorize 4All desktop products through the browser, refresh sessions, and sign out safely.

Desktop Authentication

Authenticate 4All.Live Desktop, XPression Bridge, or 4All Encoder through the browser.

Authorize a 4All Desktop Application

End a desktop session and distinguish account sign-out from license or membership removal.

Revoke or Sign Out a Desktop Session

Structure your workspace, invite collaborators, assign least-privilege roles, apply branding, and configure provider credentials.

👥 Organizations, Teams, and Permissions

Create, switch, rename, brand, leave, and safely delete organizations.

Organization Management

Create a workspace, maintain its official name, and keep every administrative action in the correct organization.

Create, Rename, and Switch Organizations

Maintain the organization’s public identity, logo, and URL-safe slug without breaking established workflows.

Update Organization Identity, Logo, and Slug

Exit a workspace or permanently remove it only after ownership, data, billing, and production obligations are resolved.

Leave or Delete an Organization Safely

Invite members, manage pending invitations, change roles, and remove access.

Members and Invitations

Invite a collaborator with the correct role and safely manage pending invitations.

Invite, Resend, or Cancel a Member Invitation

Change a member’s organization role or remove them without leaving production, billing, or licenses orphaned.

Change a Member Role or Remove Access

Run a periodic access review across active members, roles, teams, invitations, desktop sessions, and licenses.

Review Members and Pending Access

Create teams, manage membership, assign event access, and understand the General team.

Teams

Create operational teams, add or remove members, and keep team ownership aligned with real production boundaries.

Create and Manage Teams

Understand how organization roles, team membership, team event permissions, and event assignment combine.

Teams and Event Access

Understand default and custom roles, production permissions, billable roles, and least-privilege design.

Roles and Permissions

Choose among Owner, Admin, Member/Viewer, and custom roles based on responsibility and risk.

Understand Default Roles

Build a least-privilege role from the permission matrix and validate it before broad assignment.

Create or Edit a Custom Role

Map common production responsibilities to event, Live Setup, Remote Control, takeover, ASL, export, and management permissions.

Permission Reference for Production Roles

Control paid seats and security exposure by assigning the minimum role for the required period.

Billable Roles and Least Privilege

Configure logos, colors, lobby appearance, privacy links, and branding scope.

Branding and Policies

Apply accessible organization/event branding and a valid privacy policy to audience-facing surfaces.

Customize Lobby Branding and Privacy

Verify branding across lobby, viewer, Program Display, QR, embed, and extended outputs before distribution.

Preview and Troubleshoot Branding

Connect and validate customer-managed Azure and Google speech or translation credentials securely.

Bring Your Own Key (BYOK)

Decide when customer-managed Azure or Google credentials are appropriate and operate them securely.

Plan and Secure a BYOK Deployment

Connect organization-managed Azure Speech and Translator resources with the correct key and region.

Configure Microsoft Azure BYOK

Connect a Google service account for Chirp 3 speech and Translation using an approved key file.

Configure Google Cloud BYOK

Test stored provider access, replace credentials without interrupting events, and remove obsolete keys.

Validate, Rotate, or Remove BYOK Credentials

Create and organize events, configure lobby information, understand event states, and reuse proven setup presets.

📅 Events and Event Lifecycle

Create an event with the correct organization, team, identity, schedule, and access settings.

Create an Event

Create a production event with the correct workspace, team, identity, schedule, and initial access.

Create an Event Step by Step

Choose durable event metadata and understand how teams, slugs, dates, and plan limits affect operation.

Event Identity, Team, Schedule, and Limits

Find, open, edit, transfer, and delete events safely.

Manage Events

Locate the correct event quickly across organizations, teams, dates, and statuses.

Find, Filter, and Open Events

Change event metadata/team assignment or remove an event through a controlled lifecycle.

Edit, Transfer, or Delete an Event

Control the attendee-facing lobby, speakers, panels, visibility, privacy, and join behavior.

Lobby and Event Details

Create a clear, branded, privacy-aware entry experience before viewers join captions.

Configure the Attendee Lobby

Present accurate speaker/panel information and prepare identities for routing, labels, analytics, and exports.

Manage Speakers and Panels in Event Details

Choose whether viewers land in a lobby, skip it, or enter captions automatically.

Skip Lobby and Auto-Join Behavior

Understand offline, preflight, live, stopping, recovery, and takeover states.

Event States and Lifecycle

Understand offline, preflight, live, stopping, recovery, and post-event states.

Coordinate hosts, Remote Control users, backups, reconnects, and explicit takeover.

Multiple Operators, Session Recovery, and Takeover

Save, apply, update, and govern repeatable production configurations.

Setup Presets

Reuse proven event setup while preserving event-specific details and safe review.

Save, Apply, and Update Setup Presets

Understand which settings should be reusable and which must remain event-, device-, or secret-specific.

Preset Scope, Defaults, and Exclusions

Configure and operate a live event from the Setup Wizard and Live Setup workspace with repeatable preflight and audit practices.

🎛️ Live Setup and Production Controls

Build a complete event configuration through workflow, audio, language, display, sharing, and readiness steps.

Setup Wizard

Build an event through workflow, audio, language, display, sharing, and readiness stages.

Complete the Setup Wizard

Select a starting template without inheriting unsafe assumptions.

Wizard Workflow Templates and Safe Defaults

Navigate the production workspace, edit configuration, preview outputs, share links, and review status.

Live Setup Workspace

Use the event workspace efficiently without losing context or making accidental live changes.

Navigate the Live Setup Workspace

Use workspace utilities while preserving the distinction between preview, sharing, deliverables, and live health.

Preview, Share, Export, and Inspect Status

Run checks, interpret blocking and advisory results, and resolve problems before air.

Preflight and Readiness

Use preflight to distinguish blocking failures from advisory risks before starting a live session.

Run and Interpret Preflight

Repair device, browser, provider, network, entitlement, language, and ownership failures reported by preflight.

Resolve Common Preflight Failures

Go live, stop, take over, clear a transcript, use hotkeys, and exit safely.

Live Controls

Start and end the authoritative live session with communication, verification, and recovery discipline.

Go Live and Stop Safely

Assume control of an already-live event when the current host is unavailable and policy authorizes it.

Take Over a Live Session

Use secondary live controls without accidental data loss or on-air changes.

Clear Transcript, Hotkeys, Screen Wake, and Exit

Review production, remote-control, and ASL actions for accountability and troubleshooting.

Audit and Session History

Use event history to reconstruct production, Remote Control, ASL, takeover, glossary, and configuration actions.

Review Audit and Session History

Select and process audio devices, route speakers, configure channel behavior, and operate multi-speaker events.

🎙️ Audio Inputs and Multi-Speaker Production

Grant permission, select, add, remove, test, monitor, meter, and troubleshoot input devices.

Audio Devices

Connect the intended microphone, mixer, or capture input and prove that 4All receives clean signal.

Grant Permission, Select, and Test an Audio Input

Diagnose weak, clipped, silent, busy, or disappearing inputs without destabilizing the live session.

Monitor Levels, Gain, Busy, and Missing Devices

Assign speakers, reorder routes, map channels, label seats, and make safe live changes.